About the job
A great opportunity has arisen to join as Management Assistant for the IT and Business Services team in the Benelux. Do you want to be challenged daily and provide efficient and excellent support? Do you want to act with integrity and speed as the Assistant to our Business Services Director, and IT & Data Director? Then, this is your chance to join us!
About the Business Units
Danone Business Services Benelux (DBS) provides business services for finance, employee services and expert activities to all business units in the Benelux. The Business Services are set up transversally, providing the team with a cross entity overview of the activities in the Benelux, as well as offering the possibility to move between different service lines as part of your career planning, creating a more diverse skill set to prepare you for future (leadership) roles. The primary location is in the Netherlands, Zoetermeer with some positions in Belgium, Brussels for proximity reasons. The DBS team consists of around 120 people, with 21 different nationalities.
The IT & Data Benelux team consists of over 150 passionate Danoners, enabling 6000 colleagues in The Netherlands and Belgium to make a bigger impact with technology.
The capabilities of our IT & Data Benelux Team extend across local and global operations, providing comprehensive coverage. With the purpose "We inspire & empower Danone through the world of tech and data", we support Danone to achieve its 2030 goals around “One Planet One Health”.
Our vision is simple: technology and data is a clear strategic differentiator for Danone by 2025, powered by an agile IT & Data organization.
We offer a hybrid working environment, where you can work from home and from one of our People Hubs in Amsterdam/Hoofddorp, Utrecht, Zoetermeer/Rijswijk and Brussels (BE).
About the Job
As a Management Assistant to 2 Directors within current organization set up, you'll be providing efficient and excellent support. You have multiple tasks, often simultaneous, that will include managing calendars containing internal and external meetings, all the administrative activities, workshops and events (like Townhall, etc.), (video) conferences and (last minute) travelling arrangements.
In a smooth and discrete way, you build relationships that are crucial for the success of the organization. As such, you carry out the role of 'gatekeeper', as well as the role of 'gateway'.
More specific, you main responsibilities will be:
Calendar management (manage multiple complex calendars)
Travel management (book & support in travel of directors)
Meetings and events coordination (Book rooms/locations, team meetings, workshops etc.)
Purchasing process management (support in raising and tracking POs, vendors creation)
Office management (e.g. digital filing etc.)
Administration (support in expenses, holidays etc.)
The role requires someone who can work independently in a fast-moving environment where priorities change frequently. You must be able to communicate in a friendly and open way, yet aware and able to set priorities and act accordingly. The role requires someone who can balance the needs and requirements of different stakeholders.
Previous experience supporting different Directors in a similar international environment;
English mandatory as team is international;
Great attention to detail and organizational skills;
Proactive, flexible, and able to take initiative as needed. You are able to do the research, come up with ideas and coincidentally make decisions;
Work well under pressure in a fast-paced time-sensitive, ever-changing environment. Ability to switch gears and adapt to changes as priorities pivot;
Ability to bring a framework to the role in terms of organizational processes;
Tech-savvy and ability to learn new tools quickly;
Someone with excellent follow through & execution, who understands the nuances of being an assistant;
No task is too small mentality.
Working here you will need to enjoy a fast-paced, rapidly changing agenda, yet packed with opportunities. You will work with some of the best-known brands in the world. Part of the Danone group are Evian, Nutricia, Alpro Soya, Activia and Nutrilon and we absolutely guarantee that you can just be yourself. Be innovative and entrepreneurial and the impact you could make might just amaze you. Join our movement for a healthier world. One Planet One Health BY YOU. We are proud to be an equal employer. We are convinced our differences make the difference and that an inclusive working environment will drive our growth as a business, as teams and as individuals. We will therefore consider all applicants for employment* fostering an inclusive working culture that is accessible for all. Did you know that as a B-Corp certified company, Danone Benelux meets the highest verified standards of social and environmental performance, transparency, and accountability?
All Danoners receive a complete package of benefits. This includes a competitive salary and yearly bonus, a premium free pension and great discounts on health insurance and Danone products. We understand the importance of flexibility and offer 30 days of annual leave (with the opportunity to purchase more) and a hybrid working environment, where you can work either from home or from one of our People Hubs in Hoofddorp, Utrecht and Zoetermeer (we are moving our Zoetermeer office to Rijswijk as per January 2024!).
If you are interested in this job opportunity, please hit the "apply now" button, and upload your application to our career site jobs.danone.com. Due to GDPR, we need your consent to process your data, we therefore strongly request your application sent thru our career site. Part of the interview process will be a telephone screening, followed by a first and final round interview. More information? Feel free to contact me via Susanne.BURGER-VAN-DER-ZWART@danone.com for more information.