Job Summary

The role is responsible for office administration and providing assistance in administrative activities /tasks to the Managing Director of Danone India, coordinating effectively with concerned stakeholders/ business units and collating necessary information

Key roles and responsibilities

• Manage and maintain the calendars and appointments for the MD
• Make necessary arrangements for meetings, travel schedules (tickets, hotels, visas, overseas appointments) and stay
• Organize and coordinate official meetings including arrangements for guests traveling from overseas
• Manage work schedules and send reminders and alerts informing about the planned appointments.
• Maintain record of the correspondence received, in form of telephone calls, letters, emails etc. and ensure the message is passed.
• Manage the expense claims of the GM
• Manage relevant expenses (raising PR and GRN) in collaboration with the Procurement/ Finance department.
• Maintain confidentiality regarding the information maintained, meetings attended, decisions taken and other activities performed.
• Facilities management including office administration

Profile required

• Education: Graduate/ Post Graduate
• Experience: 5 to 7 years of relevant experience in EA role
• Communication skills
• Executive presence
• Execution and service focus
• Ability to deal with sensitive/confidential information